Over ten days in October key #Activaters were in #HongKong, making the biggest impact within an ambitious pan-Asian event for a manufacturing client.
The large majority of delegates were based in Asia, so Hong Kong was an obvious choice given its regional hub position and desire to maximise attendance. Indeed, our event was the largest training event delivered to date!
No less than 700 attendees gathered at the Nina Hotel Tsuen Wan West for an internal staff training event, while the client was running in parallel a separate training event at the InterContinental Grand Stanford Hong Kong.
We found the hotel to be fantastic! We were all really impressed with their exceptional attention to detail throughout our event, and we enjoyed the support of Destination China, represented in the UK by Mags Shaw at MagsWorldwide.
Any event for 700+ participants will present challenges: foremost to us was ensuring each and every one of the participants had the optimum conditions to get the most out of their training and had the best possible experience from start to finish.
Each one of the 700+ attendees had a personal agenda for the event, which required close management from our side in the lead up to the event to ensure changes were reflected and everyone had access to the correct agendas within the dedicated event app. With 7-8 individual track sessions taking place for each of the four meeting slots per day, there was a lot to keep on top of as multiple meetings and training sessions were taking place simultaneously.
Teamwork is critical to the success of any event, and this event was no different. We had to excel at accurate, transparent and timely communication. Proactive risk flagging and mitigation. Creative thinking. Attention to detail. We needed to be on our A-game and use the Activate playbook for large scale events and our joint expertise with large scale events and operating in Asia.
“It was essential for us to work extremely closely with the client team and also local partners like the DMC and Hotel to ensure successful delivery,” explains Emily, who project-managed the event alongside Liz.
Onsite team for the event: Ken, Romy, Paul, Emily
Emily’s verdict on this event: “We really loved working with the client on this event and I would highly recommend the Nina Hotel Tsuen Wan West as a venue in Hong Kong for MICE events. The service at the hotel was exceptional!” Needless to say, it feels great to see this event off successfully! Where will the next training event take us? 🚀
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